Manage vendor and contractor payments within LeiPay's payroll engine. Maintain vendor profiles, compute TDS automatically, process payments with approval workflows, and generate Form 16A and Form 26Q — all from the same platform as your employee payroll.
Most businesses manage vendor and contractor payments separately from payroll — in spreadsheets, accounting software, or manual bank transfers. This creates compliance gaps: TDS is forgotten, Form 26Q filings are late, and vendor payment histories are scattered across systems.
LeiPay's vendor payment management software brings contractor and vendor payments into the payroll engine. Maintain vendor master records, compute TDS under the correct section automatically, process payments through the approval workflow, and generate Form 16A and Form 26Q — without touching a separate system.
Maintain a centralised vendor register with complete profiles — company name, PAN, GST number, TDS section applicability, bank account details, and payment terms. Vendors can be categorised as service providers, contractors, outsourcing partners, or any custom type relevant to your business.
Record invoices, compute TDS under the correct section (194C for contractors, 194J for professionals, 194H for commission), and process net payments through the approval chain. Payments are tracked against each invoice — outstanding amounts, partial payments, and settlement dates all recorded automatically.
Form 26Q data is compiled automatically from all vendor TDS deductions — ready for quarterly filing. Form 16A TDS certificates for each vendor are generated in the prescribed format at year end. No manual data extraction, no separate TDS reconciliation process.
See how LeiPay handles vendor payments, TDS deduction, and Form 26Q filing — all within the payroll platform.
Create the vendor or contractor profile in LeiPay with company name, PAN, GST number, applicable TDS section, bank account, and payment terms. Once set, the profile is used for all future transactions — no re-entry needed.
Enter the invoice amount or agreed contract value against the vendor. LeiPay identifies the applicable TDS section from the vendor profile and computes the TDS amount automatically — no manual rate lookup required.
Every vendor payment requires approval before release — routed through the configured workflow. The approver sees the gross amount, TDS deduction, and net payable. Approved payments are queued for release; rejected payments notify the initiator with remarks.
The net amount (gross minus TDS) is released to the vendor's registered bank account. The TDS amount is retained and tracked for quarterly deposit to the government. All payment details are recorded with date, reference, and approver name.
At the end of each quarter, LeiPay compiles all vendor TDS data and generates Form 26Q — the quarterly TDS return for non-salary payments. The file is ready for direct upload to the TRACES portal without any manual data preparation.
At the end of the financial year, Form 16A TDS certificates are generated for every vendor from whom TDS was deducted. Vendors receive their certificates digitally — no manual certificate preparation, no delays in issuance.
TDS rates and sections are configured once per vendor. Every payment automatically deducts the correct TDS amount — no manual calculation, no missed deductions that create compliance liability.
Quarterly TDS return data is compiled from live payment records automatically. Form 26Q is ready for filing on the due date — no last-minute data extraction from spreadsheets or reconciliation with the bank statement.
Every vendor has a complete transaction history — invoices, amounts, TDS deducted, net paid, payment date, and approval trail. Finance teams get a full picture of vendor spending without manual reconciliation.
No vendor payment leaves the system without going through the approval chain. Finance heads always have visibility and control — accidental or unauthorised payments are prevented by design.
Employee payroll, contractor payments, and vendor settlements — all managed within LeiPay. Finance teams get a single, consolidated view of all outgoing payments and their compliance status in one dashboard.
TDS sections supported — 194C, 194J, 194H and more
Manual TDS calculations or challan preparations needed
Vendor payment history maintained with complete audit trail
Compliance forms generated — Form 26Q and Form 16A
See how LeiPay handles vendor TDS, contractor payments, and Form 26Q — all in one platform, in a live demo.
