Process employee expense claims, salary advances, and loans directly within LeiPay. Every approved amount is automatically reflected in the payslip — reimbursements added, EMI deductions applied — without any manual payroll adjustment.
Managing employee financial requests outside the payroll system creates problems every month — HR approves an advance, but finance forgets to deduct it. An expense claim is reimbursed separately. Loan EMIs are tracked in a spreadsheet. Payslips don't reflect reality.
LeiPay integrates claims, advances and loans directly into payroll. Once a request is approved through the workflow, the payroll engine handles everything automatically — reimbursements are added to the next salary, EMIs are deducted, and every amount appears correctly on the employee's payslip.
Employees submit expense claims — travel, fuel, meals, medical, or any configured category — with amount and supporting notes. Claims go through a multi-level approval workflow. Once approved, the reimbursement amount is automatically added to the employee's next salary cycle and shown clearly on the payslip.
Employees request salary advances for emergencies or planned expenses. HR configures advance eligibility and repayment rules. Once approved, the advance is disbursed and repayment EMIs are automatically deducted from the employee's monthly salary — tracked and shown on every payslip until fully recovered.
Configure loan types — personal, vehicle, or education — with maximum amounts, interest rates (if applicable), and repayment tenures. Loan EMIs are automatically deducted from payroll every month until the loan is fully repaid. Outstanding balance and EMI schedule are visible to both HR and the employee at all times.
See how LeiPay connects claims, advances and loans directly to payroll — approved once, handled automatically.
Employees submit expense claims, advance requests, or loan applications through the self-service portal — with amount, type, reason, and any required attachments. No paper forms, no email chains, no manual follow-up.
The request goes to the reporting manager for first-level approval. The manager sees the request with full context — employee details, request history, and current outstanding advances. One-click approval or rejection with optional remarks.
For advances and loans, a second approval level from HR or finance is triggered automatically. Each approver receives a notification with full request details. The approval chain is configurable — one, two, or three levels depending on the type and amount.
For advances and loans, the repayment EMI amount and start month are set during approval. LeiPay schedules the deductions automatically — no HR action needed each month. The schedule is visible to the employee from day one.
When payroll is processed, LeiPay automatically adds approved claim reimbursements and deducts loan or advance EMIs from each employee's salary. No manual entry, no missed deductions, no separate disbursement process required.
The employee's payslip shows all claim reimbursements as additions and all loan or advance EMIs as deductions — clearly labelled and itemised. Employees always know exactly what was added or deducted and why.
Once a loan or advance is approved, LeiPay tracks the repayment schedule automatically for every month until closure. Finance never has to check a spreadsheet to remember who owes what.
Employees see every claim, advance, and loan EMI clearly on their payslip. No confusion about deductions, no HR calls asking why salary changed. Complete transparency builds employee trust.
Every claim and loan request has a complete approval history — who submitted, who approved, when, and with what remarks. Audit-ready records eliminate disputes and protect the organisation.
HR defines claim categories, advance eligibility limits, loan types, and maximum amounts. Policies can differ by employee grade, department, or branch — giving organisations complete control over entitlements.
When an employee exits, LeiPay automatically calculates any outstanding loan or advance balance and includes it in the Full and Final Settlement — ensuring no dues are left unrecovered.
Request types — claims, advances and loans in one system
Manual payroll entries needed for any approved request
Payslip accuracy — every claim and EMI correctly reflected
Approval levels configurable per request type and amount
See how LeiPay handles employee financial requests — from submission to payslip — in a live demo.
