No payroll run, leave approval, or salary revision in LeiPay happens without the right sign-offs. Configure multi-level approval chains for every process — and maintain a permanent, tamper-proof audit trail of every action taken.
Payroll errors often originate from unauthorised changes — a salary revision applied without manager sign-off, a payroll run processed without finance approval, an advance disbursed without HR review. Without controls, these go undetected until something breaks.
LeiPay's payroll approval workflow software puts controls at every step. Configure approval chains for payroll runs, leave requests, salary revisions, advances, and claims. Every action requires the right approvals in the right sequence — and a permanent audit trail records every event with user, timestamp, and remarks.
Build approval chains for any payroll process — leave requests, expense claims, salary advances, salary revisions, and payroll runs. Define up to four approval levels per workflow, with different chains for different branches, employee grades, or request amounts. Approvers are notified instantly by email and in-app alert.
Every payroll run requires sequential sign-off — HR processes, branch manager verifies, finance head approves. Payroll disbursement is locked until all configured approvals are completed in order. No salary can be released without the full chain being satisfied — eliminating unauthorised payroll runs entirely.
Every action in LeiPay — approval, rejection, salary change, policy update, or login — is logged permanently with the user name, timestamp, IP address, and any remarks entered. The audit log is read-only and cannot be modified. Available on demand for statutory inspections, internal audits, or dispute investigations.
See how LeiPay enforces approval controls and maintains a complete audit trail — in a live walkthrough.
HR admin sets up approval workflows for each process type — payroll run, leave, advance, claim, salary revision. Define who approves at each level, the order, and whether all levels are required or any single level can approve. Different configurations for different branches or grade levels.
When HR processes a payroll run, an employee submits a leave request, or a salary revision is entered — LeiPay automatically identifies the applicable workflow and routes the request to the first approver. No manual routing required.
The first approver receives an immediate notification — email and in-app — with full request details. The notification contains everything needed to make a decision: amount, employee details, request history, and any supporting notes submitted.
Once the first approver acts, the request moves to the next level automatically. Each approver can approve, reject, or return with remarks. Rejected requests notify the initiator with the rejection reason. No step can be skipped.
Payroll disbursement, advance release, or salary revision is applied only after the final required approval is given. If any approver rejects, the process stops and must be restarted. No shortcuts, no overrides — complete control at every step.
Every step in the approval process — and every other action in LeiPay — is written to a permanent, read-only audit log. User, timestamp, action, IP address, and remarks are all recorded. The log is available instantly for statutory audits or internal investigations.
Payroll cannot be disbursed until all configured approvals are completed in sequence. No manual override, no shortcut. The finance head always has the final say before salaries are released.
Every approval and rejection is permanently attributed to a named user with a timestamp. When something goes wrong, the audit trail tells exactly who did what and when — removing ambiguity from payroll disputes.
Approval chains are fully configurable — different workflows for different processes, branches, or employee grades. A startup with two approvers and an enterprise with four levels of sign-off can both be configured accurately.
Statutory inspectors and internal auditors can request records covering any period — and receive a complete, structured audit trail instantly. Every action is traceable — no gaps, no missing entries, no manual reconstruction required.
Approvers receive instant notifications and can act from their dashboard or mobile device. No waiting, no email chains, no delayed sign-offs. Approval times are tracked and visible to HR for process improvement.
Approval levels configurable per workflow and process type
Payroll disbursements without completed approval chain
Audit coverage — every action logged permanently
Audit trail accessible — instant export for any period
See LeiPay's approval workflows and audit trail in action — every sign-off tracked, every action recorded, in a live demo.
